Director, Payroll and Accounts Payable

Job Number: 3821

Workplace Type: Hybrid Remote

Position Title: Director, Payroll & Accounts Payable

External Description:

DIRECTOR, PAYROLL AND ACCOUNTS PAYABLE

 

Position Summary:

The Payroll and Accounts Payable Director is responsible for the day-to-day payroll, accounts payable, cash and accounting operations functions. This newly created position reports to the Sr. Director of Accounting and must be a self-starter and independent, detail-oriented team member. This team member is part of the accounting management team and is responsible for performing bi-weekly and off-cycle payroll, including equity transactions, ensuring that all vendor invoices are paid in a timely manner, general ledger coding on invoices is accurate, maintaining AP agings, annual Form 1099 submission and filing, sales and use tax filings, and supervising and training accounts payable and payroll teams for maximum efficiency.

 

General Responsibilities:

(May include but are not limited to)

• Hands on oversight of the payroll and accounts payable team members with day-to-day supervision of the staff and monitoring of productivity.

 

Payroll Related

• Manages bi-weekly payroll processing for all business units;
• Implement and ensure standard reports are used as tools in the payroll processing function to improve efficiency;
• Oversees and monitors the activities of team members performing payroll functions;
• Processes monthly internal commissions, bonuses, etc. for submission to ADP TotalSource;
• Oversees the retrievals and downloads of various reports needed to prepare journal entries for payroll entries;
• Reviews ADP invoices for accuracy and ensures Accounting and the Cash team receive the information timely;
• Ensure PTO requests are cleared timely and ensure PTO bank is updated for terminations and leaves of absences;
• Perform and/or review reconciliations of timecards to the upload file and to the payroll register;
• Processing of offcycle payroll on an as needed basis.
• Processing of equity related taxable payrolls on an as needed basis and working through issues with the ETrade administrator.
• Maintain and track wait time penalties for 1099 reporting purposes.
• Scanning / saving to share drive all payroll back up for paperless work environment; ensure standardization across team members;
• Provides training to employees and managers using ADP Totalsource;
• Monitors corporate credit card and purchase card charges on a daily basis as well as payments to ensure no late payments occur;
• Maintains employee listing for expense reporting, online travel and other supplemental accounting systems;
• Reviews and updates related payroll policies on an as needed basis, but not less than annually;
• Oversee (and serve as backup) for the weekly addition of new hires into the Concur Expense Reporting System using information from HR. Ensure default coding is set up properly so ending accounting will be correct; and
• Oversee (and serve as backup) for the monthly inactivation of terminated employees in Concur using the Census Report.

 

Accounts Payable Related

 

• Oversees and monitors, the activities of team members performing accounts payable functions. This includes daily review of accounts payable and check batches performed; identify errors and direct staff in making necessary corrections.
• Monitors and enforces current departmental policies and procedures (revising as necessary) with respect to vendor / supplier invoicing, employee expense reimbursements, commissions, internal processing timelines, signature approval(s) and authority limits;
• Manages and monitors the company’s accounts payable accrual process; Identifies departmental / vendor-level spending patterns, thus providing insight to accrual and volume-based analysis; ensures all invoices and purchase orders are being resolved in a timely manner.
• Coupa – manages and monitors Coupa (the Company’s procure to pay system); helps troubleshoot system issues, key Coupa liaison with cross departments; assists with annual upgrades.
• Reviews daily cash report, analyzes the Company’s ongoing cash requirements (both in the short and long term); serves as the preparer’s backup in the absence of the primary team member.
• Oversees the performance of business relationships with the Company’s banking institutions regarding time deposits (e.g. – Certificates of Deposit), payment validation, stop payment processing, ACH transfers, wires, etc.; serves as a backup in the absence of the primary team
• Investigates the nature of positive pay variances to determine whether operational changes are needed; implements needed changes.
• Oversees (and serves as the backup for) the performance of positive pay data administration; prepares claim check registers to be integrated into Great Plains Dynamics General Ledger; in addition, produces check register files and any manual check register files to be transmitted to banking institution as documentation of valid issued checks daily as checks are created;
• Reviews account payables aging schedules on a weekly basis with respect to outstanding supplier / vendor invoices identified as 30-days past due as well as vendors with whom the Company might be able to negotiate discounted payment terms (and follows up with departmental heads as needed to facilitate the required signature approvals);
• Reviews and updates related payroll policies on an as needed basis, but not less than annually;
• Manages the annual tax reporting of 1099-MISC, 1099-INT, and 1099-NEC for miscellaneous income in accordance with IRS regulations and ensures 1099-B Notice requirement are compliant and filed annually as requested;
• Ensures non-employee equity compensation is reported on the appropriate Form 1099 annually.
• Prepares the required sales and use tax filings for the states in which the Company does business in conjunction with the tax department.
• In coordination with Sr. Director of Accounting, oversee the completion of the delegated tasks required to complete month end and year end closing; including appropriate cut off procedures;
• Implementation of newly acquired companies into the Great Plains Dynamics Cash and Accounts Payables modules.
• Manages monthly redemption unit calculations and payments.
• Other responsibilities as assigned by Accounting Management.

Supervisory Responsibilities:

Oversees the Accounts Payable and Payroll team members. Responsibilities include: training employees; assigning workload; implementing opportunities for efficiency, and monitoring job results.  

 

Minimum Requirements:

 

1. Minimum Experience:
   1. Minimum 8 years of accounting experience including payroll processing and full cycle accounts payable; AND two (2) years as a supervisor of employees in these roles. Note that Accounts Payable experience requirement may be waived if other significant experience demonstrates qualities such as quick learner, knowledge seeker, and similar;
   2. Experience in complex general ledger account coding and multi-entity company accounts payable required.
   3. Automated and online banking systems for business including payment setup, ACH, reconciliation, positive pay resolution, etc.
   4. Knowledge of compliance with laws relating to Forms 1099, W-2 and sales and use tax filings.
   5. Large company (multi-company subsidiaries, etc.) experience and knowledge of best practices highly preferred.
2. Education/Licensure:
   1. Bachelor’s degree in Accounting, Business or related field highly preferred. Will consider significant relevant experience in supervising payroll and accounts payable functions in large organization in lieu of a college degree. 
3. Other:
   1. Intermediate proficiency in Excel.
   2. Proficiency in Microsoft Word.
   3. Experience with accounts payable & general ledger accounting systems such as Microsoft Dynamics, Lawson Infor, Peoplesoft, Oracle, Paramount Procurement, Coupa Procurement to Pay, or SAP preferred, but not required.   
   4. Must have a minimum of 5 years of experience working with payroll – specifically with a sophisticated payroll system (e.g. ADP, Insperity, Paychex, UKG or similar).
   5. Willingness and capability to learn new things quickly.
   6. Strong problem analysis and problem-solving skills; Strong follow-up skills ensuring accountability; and clear, concise and considerate communication skills (directions to staff, working with departments to resolve payroll and accounts payable issues, upwards communications of issues or other important information).
   7. Technology and automated solutions oriented.
   8. Well organized with strong attention to detail and analytical skills while maintaining speed in completing work.
   9. Efficient working style with strict adherence to deadlines.
   10. Able to review A/P Processes, procedures, and systems and make recommendations for continued departmental and business improvements.
   11. Able to review payroll timecards in an efficient and complete manner, ensuring compliance to policy and training of supervisors on best practices.
   12. Direct work of staff and manage competing priorities. This position is one of the accounting management positions and is at a level that should be self-managed with minimal training and supervision.
   13. Contributes to working within a cohesive, achievement-oriented, thriving team;
   14. Confidentiality is of the utmost importance as the individual will be exposed to personal health and compensation-related information.

City: Orange

State: California

Location City: Orange

Location State: California

Community / Marketing Title: Director, Payroll and Accounts Payable

Company Profile:

By leveraging our world-class technology platform, innovative care delivery models, deep physician partnerships and our serving heart culture, Alignment Health is revolutionizing health care for seniors! From member experience professionals and clinicians, to data scientists and operations leaders, we have built a talented and passionate team that is deeply committed to our mission of transforming health care for the seniors we serve. Ready to join us?

At Alignment, delivering exceptional care to seniors starts with ensuring an exceptional experience for our over 1,300 employees. At the center of our employee experience is a culture where employees at all levels and across all teams are encouraged to share their unique ideas and perspectives. After all, when you can bring your authentic self to work, whether that’s in a clinical setting, our corporate office or a home office, creativity and innovation flourish! Another important part of the Alignment culture is a belief in continuous learning and growth. As a result, in this fast-growing company, you will find ample support to grow your skills and your career – with us.

EEO Employer Verbiage:

 

Please note: All clinical positions are contingent upon successful engagement with Alignment Health’s COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.

*DISCLAIMER: Please beware of recruitment phishing scams affecting Alignment Health and other employers where individuals receive fraudulent employment-related offers in exchange for money or other sensitive personal information. Please be advised that Alignment Health and its subsidiaries will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for employment with our company. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission at https://reportfraud.ftc.gov/#/. If you would like to verify the legitimacy of an email sent by or on behalf of Alignment Health’s talent acquisition team, please email [email protected].